HR Administrative Assistant

Candidates are to use the cover letter to clearly demonstrate how they meet the experience factors listed in the essential qualifications, and if applicable, the asset qualifications. It is recommended that applicants use each factor mentioned in 'Education and Experience Requirements' as a sub-header demonstrating how they meet the experience, including the time period during which the experience was obtained. Resumes will be used as a secondary source to validate the experience described in the cover letter. Failure to provide this detailed information may result in your application being rejected from the process. **Work environment** As an HR Administrative Assistant at RCPO, you will be a vital member of our HR team, responsible for managing the shared staffing inbox, assisting with recruitment processes, and overseeing the security requirements of employees. You will also collect and review timesheets, handle various administrative tasks, coordinate recruitment activities, and maintain accurate employee records. Your exceptional organizational skills, proactive approach, strong interpersonal abilities, and keen attention to detail will ensure the smooth operation of our HR department. By contributing to a positive and efficient workplace environment, you will help drive our team's success. The ideal candidate will be highly motivated and capable of managing multiple tasks with ease. **In order to be considered, your application must clearly explain how you meet the following (essential qualifications)** Education - Completion of secondary education (e.g. Realschulabschluss or higher) or an equivalent combination of education, training and/or experience *An equivalent combination of education, training and/or experience is defined as two years' secondary education and experience, usually gained over two years, working in an office environment. Language - English Essential Experience - Experience providing administrative support services in an office environment  - Experience providing client service - Experience using Microsoft 365 Suite (e.g. Excel, Power Point, Word, Publisher) **The following will be applied / assessed at a later date (essential for the job)** Abilities - Ability to communicate effectively overall throughout the staffing process - Ability to learn Personal Suitability - Client service orientation  - Teamwork  - Discretion  - Attention to detail - Interpersonal Skills  **The following may be applied / assessed at a later date (may be needed for the job)** Asset Experience - Experience in the provision of human resources support services (e.g. recruitment and/or classification, etc.) - Experience using an electronic records management system (e.g. SharePoint) - Experience working in a military environment Asset Ability - Ability to communicate in another European language of one of the countries serviced by our office (Germany, The Netherlands, Belgium, Latvia, Italy, etc.) **Conditions of employment** - Reliability Status - Must be able to upgrade to NATO Secret during the course of employment - Must be legally entitled to reside and work in the country of employment indefinitely (e.g. national of European country) **Operational requirements** - Depending on work requirements, hours of work will vary from time to time - For operational or unforeseen reasons, employees must be willing and able to work from home. Factors having an impact on your eligibility for employment: 1. You must be a national of a NATO member country 2. You must have completed any initial term of compulsory military service required of you under the provisions of your national legislation 3. You must be willing to undergo a background investigation in order to obtain a valid security clearance certificate from your nation • Please include proof of your indefinite entitlement to live and work in the country where the employment opportunity is located (i.e.: copy of passport). Please note that the Canadian Forces Support Unit (Europe) does not sponsor work permits directly or indirectly. Please click on the following link to apply (you will need to create an account): https://dnd-mdn.hiringplatform.ca/processes/202240-007-gg-04-25-hr-administrative-assistant?locale=en **Note: Only applications submitted in English will be considered.** If you have any questions or concerns, please contact: apply.job.25491242@hokifyjob.comapply.job.25491242@hokifyjob.com