Bilingual Executive Operations Assistant

**Job Title:** Bilingual Executive Operations Assistant **Company:** Exostaff GmbH **Location:** Darmstadt, Germany **Employment Type:** Full-time **Shape the future of the space industry with us!** At Exostaff GmbH, we don't just work, we make dreams happen. We specialise in bringing together brilliant professionals with world-class opportunities in the space sector. We have built our reputation on decades of experience in space operations and big data processing. Our commitment to excellence and innovation drives us to support groundbreaking space missions and set new standards in the industry. To strengthen our team, we are looking for an enthusiastic and detail-oriented bilingual Executive Operations Assistant. Whether you've just graduated and are ready to start your journey, or you're a seasoned professional looking for a dynamic environment, this is your chance to become part of a company that reaches for the stars – literally. **What we offer:** - Competitive salary and benefits package. - Opportunities for professional development**.** - **A supportive** and collegial working environment. - The chance to be part of a future-oriented company. **Job description:** As an Executive Operations Assistant at Exostaff GmbH, you will play a key role in supporting the management team and ensuring that everything runs smoothly and efficiently within the company. In addition, you will work closely with the CEO, giving you a unique insight into the management tasks and day-to-day decision-making processes. This experience will allow you to develop a deep understanding of the industry and the company, which will lay the foundation for a future career in your chosen field. **Duties and responsibilities:** **Administrative support** - Assist with daily administrative tasks such as phone calls, email management, and correspondence. - Planning and coordination of meetings, appointments and travel. - Management of office supplies and inventory management. **Data management, documentation and archiving** - Create, update, and organize corporate documents, reports, and presentations. - Manage and organize files to ensure proper archiving and easy accessibility. - Collect and enter data into databases and ensure data integrity. - Preparation and analysis of reports as required by management. - Support in the maintenance of CRM systems. **Project support** - Assisting the management team in planning and executing projects. - Track project progress and report regularly to management. **Event Coordination** - Assist in the planning and organization of corporate events, workshops, and training, including coordination of logistics such as site booking, catering, and setup. **Customer service** - Handle customer inquiries and provide support when needed, as well as maintain positive relationships with customers and partners. - Support in managing customer accounts and follow-up activities. **Financial support** - Assist with basic accounting tasks such as invoicing, expense tracking, and budget monitoring. - Assisting the finance team with financial reporting and analysis. **Requirements:** - Excellent organization and multitasking skills. - Strong written and oral communication skills in German and English. - Confident handling of MS Office (Word, Excel, PowerPoint, Outlook). - Ability to work both independently and in a team. - accuracy and a proactive approach to problem solving. - Work experience in a similar role is an advantage, but not required. **Application Process:** If you would like to start your career as a Bilingual Executive Operations Assistant, please send your resume and cover letter to apply.job.25362023@hokifyjob.com with the subject line "Bilingual Executive Operations Assistant Application."