Bid Manager (m/w/d)

YOUR MISSION

We are looking for you as our Bid Manager (m/f/d) for the yoummday Sales team based in Munich.

As Bid Manager (m/f/d), you are responsible for managing the end-to-end bid process — from initial opportunity assessment through to submission of high-quality, compelling proposals. Acting as a strategic partner to the Sales Manager, you ensure all bids are delivered on time, compliant with requirements, and aligned to yoummday’s value proposition.

While the Sales Manager owns the client relationship and overall commercial success, you own the bid process and delivery — ensuring seamless collaboration between all stakeholders to produce winning submissions.

1. End-to-End Bid Management

• Full lifecycle management of RFIs, RFPs, and tender responses — meeting deadlines and maintaining quality standards.
• Requirements analysis: interpret RFP requirements and create clear, concise summaries for internal stakeholders.
• Facilitate Bid/No-Bid decisions by assessing risks, identifying resource needs, and escalating concerns as necessary.
• Coordinate cross-functional bid teams (Sales, Operations, Talent Acquisition, Legal, IT, Product) — lead kick-off meetings and follow-up workshops.
• Write, edit, and structure bid responses that are accurate, persuasive, and compliant — integrating both technical and commercial inputs.
• Track and manage all internal and client deadlines, escalating risks of delay as required.

2. Process, Tools, Documentation & Continuous Improvement

• Maintain and optimise bid/project management systems (HubSpot, Monday.com, Teams).
• Keep bid documentation up to date: templates, RFP library, and bid materials always fit for purpose.
• Develop and implement continuous improvements in bid processes, templates, and workflows.
• Leverage AI to increase efficiency and improve time-to-answer as well as answer quality.

3. Business Development Support

• Research and identify new RFP opportunities to increase yoummday’s visibility and participation in tender processes.
• Proactively reach out to procurement departments of target organizations to increase invitations to RFPs and RFIs.
• Support the Sales Manager in preparing proposals and presentations by delivering standard content from the RFP library.

YOUR SKILLSET

Your Experience

• 5+ years of experience in Bid Management.
• Familiarity with procurement processes and a solid understanding of public vs. private sector tenders.
• Experience with multilingual/global bids is a plus.

Your Strengths

• Highly structured way of working — confidently managing multiple bids with varying deadlines in parallel.
• Strong eye for detail — proofreading, consistency checks, flawless submissions.
• High standard for quality — professional business writing and compelling bid documents.
• Strong sense of ownership — full end-to-end responsibility for a bid.
• Storytelling mindset — ability to simplify complex topics and present them clearly and persuasively.
• Proactive communicator — skilled at bringing various stakeholders on board early.
• Language skills: Fluent in both German and English, written and spoken (C1 level or above).

YOUR WINNING DEAL

• Your benefits: In addition to 30 days of vacation, we also offer you a job lunch allowance (€69 per month), a “Givve” card (topped up with €50 per month) or a subsidized membership with Wellpass, discounts via “Corporate Benefits”, the option of leasing a JobRad, pension contributions (occupational pension & VL) and great team and company events.
• Your workplace__:__ You will work in a flexible, hybrid model from one of our dog-friendly and modern offices and will have the opportunity to do “work from abroad” within the EU for 2 weeks a year (*only applies to employees with an EU passport)
• Your footprint: A position in a profitable company where you have the freedom and confidence to help shape it and work with us on the “future of work”____.
• The values__:__ We score highly with an open, authentic culture and a high-performing and humorous team that is already looking forward to making bold decisions with you and breaking new ground that will lead us to sustainable success.
• Your opportunity__:__ From day one, you will have the opportunity to take on responsibility, drive innovation and develop the company and yourself together with a team of experts.